Peralta Community College District Sealed Solicitation
Title: Architectural Design Services, Merritt College Building "S" Tennant Improvement Project
Deadline: 12/3/2021 2:00 PM (UTC-08:00) Pacific Time (US & Canada)
Status: Awarded
Solicitation Number: RFP # 21-22/12
Description:
Peralta Community
College District (“District”) is seeking proposals from qualified persons,
firms, partnerships, corporations, associations, or professional organizations
to provide full Architectural Services for the Merritt College Building “S”
Tennant Improvement project (“Project”).
Pre-Bid Meeting Date: 11/9/2021 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Hi there, You are invited to a Zoom meeting. When: Nov 9, 2021 10:00 AM Pacific Time (US and Canada) Register in advance for this meeting: https://cccconfer.zoom.us/meeting/register/tJcvcuuhqz8jHNMPMrLFYNDVHU20aRLmmT3R After registering, you will receive a confirmation email containing information about joining the meeting.
Documents:
Addition 1
Posted: 11/19/2021
Type of Addition: Addendum One
Overview: Please review the attached Addendum One in response to some of your questions.
Documents:
Addition 2
Posted: 7/7/2022
Type of Addition: LPAS Architecture Services
Amount: $352,000.00
Question 1
Posted: 11/9/2021
Question: What is the construction cost?
Response: We have already responded to this question. Please see the public solicitation.
Question 2
Posted: 11/9/2021
Question: Could we get access to the following documents? 1. DSA Approved drawings from 2013 (mentioned on RFP - page 6) 2. District Standards (listed on Exhibit A - page 3): a. Peralta Community College District Building Design & Construction Standards - February 2021 b. Door Hardware Specification Guideline - January 2019 c. Datacom Infrastructure Standards - May 2020 d. Peralta Community College District Signage Standards Manual - 2008 Thank you!
Response: We have already responded to this question. Please see the public solicitation.
Question 3
Posted: 11/10/2021
Question: If our SLBE sub consultant has a certificate of their status from the issuing municipality, is it still necessary for them to submit 3 years of tax returns and copies of contracts? If so, how many contracts should they submit?
Response: We have already responded to this question. Please see the public solicitation.
Question 4
Posted: 11/11/2021
Question: Can the District provide Exhibit 3 - Team Experience Template as an editable Word Doc?
Response: We have already responded to this question. Please see the public solicitation.
Question 5
Posted: 11/17/2021
Question: Is there an established budget for this project?
Response: We have already responded to this question. Please see the public solicitation.
Question 6
Posted: 11/17/2021
Question: The proposal mentions that the District will be procuring the FF&E for the project. Would the District like to see a fee for assistance with the design and selection of furniture?
Response: We have already responded to this question. Please see the public solicitation.
Question 7
Posted: 11/17/2021
Question: Is the budget for FF&E separate from the $4.4m construction budget?
Response: We have already responded to this question. Please see the public solicitation.
Question 8
Posted: 11/17/2021
Question: We assume the Architect is to select and specify non-movable lab equipment (i.e. benches and casework for lab classroom spaces), is that correct?
Response: Yes
Question 9
Posted: 11/17/2021
Question: Can you confirm what section of the submission you would like the SLBE Affidavit? We assume this form is excluded from the page count.
Response: We have already responded to this question. Please see the public solicitation.
Question 10
Posted: 11/17/2021
Question: Is the team experience matrix intended to replace the resumes? Or do you want the matrix completed and a resume for each team member?
Response: We have already responded to this question. Please see the public solicitation.
Question 11
Posted: 11/17/2021
Question: Can you confirm how you would like to receive the project descriptions as they would relate to the team matrix? It appears that we would list 1 person per column. If that is the case, are we only listing 1 representative project on the matrix per team member?
Response: We have already responded to this question. Please see the public solicitation.
Question 12
Posted: 11/17/2021
Question: We assume the Team Matrix is excluded from the page count.
Response: We have already responded to this question. Please see the public solicitation.
Question 13
Posted: 11/17/2021
Question: Would it be acceptable to include project experience on the resume and include proposed staff information and references only on the matrix?
Response: We have already responded to this question. Please see the public solicitation.
Question 14
Posted: 11/17/2021
Question: In order to appropriately address the answers to all of the questions submitted, two days is not sufficient time (as answers may not be provided until November 30); Would you extend the due date to 12/10 to give adequate time to provide a thorough and comprehensive response incorporating the answers to the questions?
Response: We have already responded to this question. Please see the public solicitation.
Question 15
Posted: 11/17/2021
Question: The RFP is requesting a full approach and workplan in Sections B & C. The RFP then asks for it again in Section 1. Please clarify how you would like this to be handled. Can we refer you back to Sections B & C when filling in Section 1?
Response: We have already responded to this question. Please see the public solicitation.
Question 16
Posted: 11/18/2021
Question: To what extent do you plan on relocating existing lab equipment into the new space versus putting in all new?
Response: We have already responded to this question. Please see the public solicitation.
Question 17
Posted: 11/18/2021
Question: Will the microscopy histology labs and/or the microscopy labs include laboratory equipment such as fume hoods, centrifuge, bio-safety cabinets, ect.?
Response: We have already responded to this question. Please see the public solicitation.
Question 18
Posted: 11/18/2021
Question: Considering the well defined scope, and expedited schedule, can design development phase of the project be eliminated?
Response: We have already responded to this question. Please see the public solicitation.
Question 19
Posted: 11/18/2021
Question: Please provide any input on AV design requirement. Is there any needs beyond conventional display screen, AV input, and data infrastructure?
Response: We have already responded to this question. Please see the public solicitation.
Question 20
Posted: 11/18/2021
Question: Please confirm that accessibility path of travel information from parking, bus drop off, and to project location is to be provided by the District, and that there is no significant site related deficiencies associated with the project scope.
Response: https://kitchell-my.sharepoint.com/:f:/p/bchoff/EhSYBmqDAMxFt60yf5Tp7TwBTdVYXysY8L1Y7esPb5TDYg?e=mXpkxc
Question 21
Posted: 11/19/2021
Question: It seems as if the Team Experience matrix is set up in a way where each Proposed staff member gets one column of the matrix, allowing for one, corresponding Past Project Experience column as well. Is this correct? One past project experience example per team member, or can we provide multiple matrices for all the members on our team? This question also applies to the Sub-consultant matrix as well.
Response: We have already responded to this question. Please see the public solicitation.
Question 22
Posted: 11/19/2021
Question: Is the Project Team experience matrix the extent of the "team resume's" or can we also include a, typical, resume, per team member, as well?
Response: A “typical” resume should be provided for each team member in addition to filling out the team experience matrix.
Question 23
Posted: 11/19/2021
Question: Is there any site work and/or exterior improvements anticipated for this project?
Response: No there is not any site work or exterior improvements anticipated for this project.
Question 24
Posted: 11/19/2021
Question: Is there any anticipated work that will require a civil engineer or landscape architect?
Response: We do not anticipate work that will take place at the exterior of the building which would require a civil engineer or landscape architect.
Question 25
Posted: 11/19/2021
Question: Will the building contain any vibration-sensitive equipment that will require the design team to avoid structural vibration thresholds or meet structure vibration criteria? (laser-based imaging, electron microscopes, IR spectrophotometers or very high-resolution optical microscopes).
Response: No. At this time we are not aware of vibration-sensitive equipment that will require the design team to avoid structural vibration thresholds.
Question 26
Posted: 11/19/2021
Question: EXHIBIT 3: Team Experience Matrix - please confirm this is for Architects only, not consultants. Thank you!
Response: The team experience matrix is intended for the primary team participants that will play key roles in the project.
Question 27
Posted: 11/19/2021
Question: Please confirm whether or not we should include consultants, their resumes and hourly fees, in our response.
Response: Resumes and hourly fees should be provided for key consultants such as mechanical, electrical and plumbing engineers. Resumes for consultants that will serve in minor roles on the project do not need to be provided.
Posted: 11/19/2021
Type of Addition: Addendum One
Overview: Please review the attached Addendum One in response to some of your questions.
Documents:
Posted: 7/7/2022
Type of Addition: LPAS Architecture Services
Amount: $352,000.00
Posted: 11/9/2021
Question: What is the construction cost?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/9/2021
Question: Could we get access to the following documents? 1. DSA Approved drawings from 2013 (mentioned on RFP - page 6) 2. District Standards (listed on Exhibit A - page 3): a. Peralta Community College District Building Design & Construction Standards - February 2021 b. Door Hardware Specification Guideline - January 2019 c. Datacom Infrastructure Standards - May 2020 d. Peralta Community College District Signage Standards Manual - 2008 Thank you!
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/10/2021
Question: If our SLBE sub consultant has a certificate of their status from the issuing municipality, is it still necessary for them to submit 3 years of tax returns and copies of contracts? If so, how many contracts should they submit?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/11/2021
Question: Can the District provide Exhibit 3 - Team Experience Template as an editable Word Doc?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: Is there an established budget for this project?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: The proposal mentions that the District will be procuring the FF&E for the project. Would the District like to see a fee for assistance with the design and selection of furniture?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: Is the budget for FF&E separate from the $4.4m construction budget?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: We assume the Architect is to select and specify non-movable lab equipment (i.e. benches and casework for lab classroom spaces), is that correct?
Response: Yes
Posted: 11/17/2021
Question: Can you confirm what section of the submission you would like the SLBE Affidavit? We assume this form is excluded from the page count.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: Is the team experience matrix intended to replace the resumes? Or do you want the matrix completed and a resume for each team member?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: Can you confirm how you would like to receive the project descriptions as they would relate to the team matrix? It appears that we would list 1 person per column. If that is the case, are we only listing 1 representative project on the matrix per team member?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: We assume the Team Matrix is excluded from the page count.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: Would it be acceptable to include project experience on the resume and include proposed staff information and references only on the matrix?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: In order to appropriately address the answers to all of the questions submitted, two days is not sufficient time (as answers may not be provided until November 30); Would you extend the due date to 12/10 to give adequate time to provide a thorough and comprehensive response incorporating the answers to the questions?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/17/2021
Question: The RFP is requesting a full approach and workplan in Sections B & C. The RFP then asks for it again in Section 1. Please clarify how you would like this to be handled. Can we refer you back to Sections B & C when filling in Section 1?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/18/2021
Question: To what extent do you plan on relocating existing lab equipment into the new space versus putting in all new?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/18/2021
Question: Will the microscopy histology labs and/or the microscopy labs include laboratory equipment such as fume hoods, centrifuge, bio-safety cabinets, ect.?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/18/2021
Question: Considering the well defined scope, and expedited schedule, can design development phase of the project be eliminated?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/18/2021
Question: Please provide any input on AV design requirement. Is there any needs beyond conventional display screen, AV input, and data infrastructure?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/18/2021
Question: Please confirm that accessibility path of travel information from parking, bus drop off, and to project location is to be provided by the District, and that there is no significant site related deficiencies associated with the project scope.
Response: https://kitchell-my.sharepoint.com/:f:/p/bchoff/EhSYBmqDAMxFt60yf5Tp7TwBTdVYXysY8L1Y7esPb5TDYg?e=mXpkxc
Posted: 11/19/2021
Question: It seems as if the Team Experience matrix is set up in a way where each Proposed staff member gets one column of the matrix, allowing for one, corresponding Past Project Experience column as well. Is this correct? One past project experience example per team member, or can we provide multiple matrices for all the members on our team? This question also applies to the Sub-consultant matrix as well.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 11/19/2021
Question: Is the Project Team experience matrix the extent of the "team resume's" or can we also include a, typical, resume, per team member, as well?
Response: A “typical” resume should be provided for each team member in addition to filling out the team experience matrix.
Posted: 11/19/2021
Question: Is there any site work and/or exterior improvements anticipated for this project?
Response: No there is not any site work or exterior improvements anticipated for this project.
Posted: 11/19/2021
Question: Is there any anticipated work that will require a civil engineer or landscape architect?
Response: We do not anticipate work that will take place at the exterior of the building which would require a civil engineer or landscape architect.
Posted: 11/19/2021
Question: Will the building contain any vibration-sensitive equipment that will require the design team to avoid structural vibration thresholds or meet structure vibration criteria? (laser-based imaging, electron microscopes, IR spectrophotometers or very high-resolution optical microscopes).
Response: No. At this time we are not aware of vibration-sensitive equipment that will require the design team to avoid structural vibration thresholds.
Posted: 11/19/2021
Question: EXHIBIT 3: Team Experience Matrix - please confirm this is for Architects only, not consultants. Thank you!
Response: The team experience matrix is intended for the primary team participants that will play key roles in the project.
Posted: 11/19/2021
Question: Please confirm whether or not we should include consultants, their resumes and hourly fees, in our response.
Response: Resumes and hourly fees should be provided for key consultants such as mechanical, electrical and plumbing engineers. Resumes for consultants that will serve in minor roles on the project do not need to be provided.