Fayette County Public Schools Sealed Solicitation
Title: Diesel Fuel
Deadline: 1/28/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 03-22
Description: Fayette County Public Schools is soliciting bids for bulk diesel fuel.
Documents:
| Documents as of 1/3/2022 |
|---|
| Bid 03-22 Diesel Fuel.pdf |
Addition 1
Posted: 1/31/2022
Type of Addition: In Review
Overview: Bid opening tabulation. Official award will be made at February 28 Board meeting
Documents:
Addition 2
Posted: 3/1/2022
Type of Addition: Award Information
Overview: Bid awarded to Petroleum Traders
Documents:
Question 1
Posted: 1/5/2022
Question: On page 22, Section B, item 1, FCPS requests all potential contractors make an effort to include MWVBE as subcontractors. Are bidders who meet the MWVBE goal themselves required to make a good faith effort for MWVBE subcontractors?
Response: MWVBE vendors are not required to make an effort. Other vendors are not required to make an effort if the solicitation is for something that does not typically use sub contracting.
Question 2
Posted: 1/5/2022
Question: What are the payment terms for this contract?
Response: 30 days
Question 3
Posted: 1/5/2022
Question: Who is the current fuel incumbent?
Response: Key Oil
Question 4
Posted: 1/5/2022
Question: Can I have a copy of the bid tabulations from the last time FCPS awarded a diesel fuel bid?
Response: Please email matthew.moore@fayette.kyschools.us to request a tabulation of bids from the last bid.
Question 5
Posted: 1/5/2022
Question: May I have copies of the most recent fuel invoices for both the Liberty Road and Springhill Drive locations?
Response: In order to obtain these you would have to submit an open records request to our Legal Department.
Question 6
Posted: 1/5/2022
Question: Is there a way to access the bid opening virtually?
Response: Unfortunately there is not a virtual option for the bid opening.
Question 7
Posted: 1/5/2022
Question: When is the expected award date for this contract?
Response: February 28, 2022
Question 8
Posted: 1/6/2022
Question: What is the average delivery size for each location?
Response: Springhill - We normally order two loads annually of approximately 7500- 7600 gallons each Liberty Rd - They have two 7500 gallon tanks on site. We don’t order until the tanks are pretty much empty. Typically we order twice a week. One order for each tank.
Question 9
Posted: 1/12/2022
Question: 1. Will the OPIS average Rack prices for Lexington, KY be OPIS average low unbranded or average unbranded?
Response: Page 17 of bid document states: Pricing shall be based on RACK AVERAGE (also reported by OPIS as “RACK AVG”) terminal price as published by OPIS for the Lexington, KY region. Price shall be taken from OPIS end-of-day report for the date of delivery. FCPS realizes tax rates may change during the contract period due to Federal and State tax changes. However, should a tax rate change, successful bidder MUST PROVIDE WRITTEN NOTIFICATION that accompanies invoice.
Question 10
Posted: 1/12/2022
Question: 2. Are bid bonds and performance bonds required for this bid?
Response: No
Question 11
Posted: 1/12/2022
Question: 3. Please provide estimated annual usage for each location.
Response: Springhill - We normally order two loads annually of approximately 7500- 7600 gallons each Liberty Rd - They have two 7500 gallon tanks on site. We don’t order until the tanks are pretty much empty. Typically we order twice a week. One order for each tank.
Question 12
Posted: 1/12/2022
Question: 4. Will subcontractors need to supply the school district background check as mentioned on page 7, 34.?
Response: Background checks are not required since this service does not involve students.
Question 13
Posted: 1/12/2022
Question: 5. Is there a local preference for this bid?
Response: In accordance with KRS 45A.490 to 45A.494, a resident Offeror of the Commonwealth of Kentucky shall be given a preference against a nonresident Offeror. In evaluating bids/proposals, Fayette County Public Schools will apply a reciprocal preference against an Offeror submitting a bid/proposal from a state that grants residency preference equal to the preference given by the state of the nonresident offeror. Residency and non-residency shall be defined in accordance with KRS 45A.494 (2) and 45A.494 (3), respectively. Any Offeror claiming Kentucky residency status shall submit with its proposal a notarized affidavit affirming that it meets the criteria as set forth in the above referenced statute.
Question 14
Posted: 1/12/2022
Question: 7. Will Federal Environmental Recover Fee, Federal LUST, and miscellaneous county taxes / fees be included in price differential or shown as a separate line item on invoice?
Response: They should be separate line items.
Question 15
Posted: 1/12/2022
Question: 8. Will a calendar date(s) to be used for the OPIS report data pricing for this bid?
Response: Page 17 of bid document states: Pricing shall be based on RACK AVERAGE (also reported by OPIS as “RACK AVG”) terminal price as published by OPIS for the Lexington, KY region. Price shall be taken from OPIS end-of-day report for the date of delivery. FCPS realizes tax rates may change during the contract period due to Federal and State tax changes. However, should a tax rate change, successful bidder MUST PROVIDE WRITTEN NOTIFICATION that accompanies invoice.
Question 16
Posted: 1/12/2022
Question: How often are the fuel samples being tested and what are they being tested for?
Response: A fuel sample is obtained from each delivery in the event we have catastrophic failures in multiple buses at the same time. The sample would then be sent and tested for abnormal minerals, foreign particles, etc….
Question 17
Posted: 1/13/2022
Question: Will the cost of the fuel samples be the responsibility of the bidder?
Response: Yes
Posted: 1/31/2022
Type of Addition: In Review
Overview: Bid opening tabulation. Official award will be made at February 28 Board meeting
Documents:
Posted: 3/1/2022
Type of Addition: Award Information
Overview: Bid awarded to Petroleum Traders
Documents:
Posted: 1/5/2022
Question: On page 22, Section B, item 1, FCPS requests all potential contractors make an effort to include MWVBE as subcontractors. Are bidders who meet the MWVBE goal themselves required to make a good faith effort for MWVBE subcontractors?
Response: MWVBE vendors are not required to make an effort. Other vendors are not required to make an effort if the solicitation is for something that does not typically use sub contracting.
Posted: 1/5/2022
Question: What are the payment terms for this contract?
Response: 30 days
Posted: 1/5/2022
Question: Who is the current fuel incumbent?
Response: Key Oil
Posted: 1/5/2022
Question: Can I have a copy of the bid tabulations from the last time FCPS awarded a diesel fuel bid?
Response: Please email matthew.moore@fayette.kyschools.us to request a tabulation of bids from the last bid.
Posted: 1/5/2022
Question: May I have copies of the most recent fuel invoices for both the Liberty Road and Springhill Drive locations?
Response: In order to obtain these you would have to submit an open records request to our Legal Department.
Posted: 1/5/2022
Question: Is there a way to access the bid opening virtually?
Response: Unfortunately there is not a virtual option for the bid opening.
Posted: 1/5/2022
Question: When is the expected award date for this contract?
Response: February 28, 2022
Posted: 1/6/2022
Question: What is the average delivery size for each location?
Response: Springhill - We normally order two loads annually of approximately 7500- 7600 gallons each Liberty Rd - They have two 7500 gallon tanks on site. We don’t order until the tanks are pretty much empty. Typically we order twice a week. One order for each tank.
Posted: 1/12/2022
Question: 1. Will the OPIS average Rack prices for Lexington, KY be OPIS average low unbranded or average unbranded?
Response: Page 17 of bid document states: Pricing shall be based on RACK AVERAGE (also reported by OPIS as “RACK AVG”) terminal price as published by OPIS for the Lexington, KY region. Price shall be taken from OPIS end-of-day report for the date of delivery. FCPS realizes tax rates may change during the contract period due to Federal and State tax changes. However, should a tax rate change, successful bidder MUST PROVIDE WRITTEN NOTIFICATION that accompanies invoice.
Posted: 1/12/2022
Question: 2. Are bid bonds and performance bonds required for this bid?
Response: No
Posted: 1/12/2022
Question: 3. Please provide estimated annual usage for each location.
Response: Springhill - We normally order two loads annually of approximately 7500- 7600 gallons each Liberty Rd - They have two 7500 gallon tanks on site. We don’t order until the tanks are pretty much empty. Typically we order twice a week. One order for each tank.
Posted: 1/12/2022
Question: 4. Will subcontractors need to supply the school district background check as mentioned on page 7, 34.?
Response: Background checks are not required since this service does not involve students.
Posted: 1/12/2022
Question: 5. Is there a local preference for this bid?
Response: In accordance with KRS 45A.490 to 45A.494, a resident Offeror of the Commonwealth of Kentucky shall be given a preference against a nonresident Offeror. In evaluating bids/proposals, Fayette County Public Schools will apply a reciprocal preference against an Offeror submitting a bid/proposal from a state that grants residency preference equal to the preference given by the state of the nonresident offeror. Residency and non-residency shall be defined in accordance with KRS 45A.494 (2) and 45A.494 (3), respectively. Any Offeror claiming Kentucky residency status shall submit with its proposal a notarized affidavit affirming that it meets the criteria as set forth in the above referenced statute.
Posted: 1/12/2022
Question: 7. Will Federal Environmental Recover Fee, Federal LUST, and miscellaneous county taxes / fees be included in price differential or shown as a separate line item on invoice?
Response: They should be separate line items.
Posted: 1/12/2022
Question: 8. Will a calendar date(s) to be used for the OPIS report data pricing for this bid?
Response: Page 17 of bid document states: Pricing shall be based on RACK AVERAGE (also reported by OPIS as “RACK AVG”) terminal price as published by OPIS for the Lexington, KY region. Price shall be taken from OPIS end-of-day report for the date of delivery. FCPS realizes tax rates may change during the contract period due to Federal and State tax changes. However, should a tax rate change, successful bidder MUST PROVIDE WRITTEN NOTIFICATION that accompanies invoice.
Posted: 1/12/2022
Question: How often are the fuel samples being tested and what are they being tested for?
Response: A fuel sample is obtained from each delivery in the event we have catastrophic failures in multiple buses at the same time. The sample would then be sent and tested for abnormal minerals, foreign particles, etc….
Posted: 1/13/2022
Question: Will the cost of the fuel samples be the responsibility of the bidder?
Response: Yes