Okaloosa County Sealed Solicitation

Title: Concrete Pavement at Women Veterans Park on Okaloosa Island Florida

Deadline: 12/6/2023 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: In Review

Solicitation Number: ITB FM 20-24

Description: Scope of Services:

The Okaloosa County Parks and Facilities Department is requesting bids for concrete pavement at the Women' s Veterans Park at 1300 Miracle Strip Parkway, on the pristine Okaloosa Island. Women Veterans Park is a 17.5-acre park, honoring women who bravely served in the United States Armed Forces. A section of the park is statues and monuments with a concrete walkway around the park. The east side of the park consists of a boardwalk trail leading to the waterfront and around the pond back to the waterfront of the Santa Rosa Sound. This boardwalk is approximately 2,200 feet. The proposed project would replace a large portion of the existing boardwalk to a concrete path much like the existing concrete path leading to the statues to the west. The north side of the boardwalk, parallel to the Sound, will remain a boardwalk and are not included in this scope of work. A section approximately 50 feet long will remain a raised boardwalk as the walkway rises over the retention pond at the Rookery. This section of boardwalk is not included in this scope of work as well.

Pre-Bid Meeting Date: 11/8/2023 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A non-mandatory Pre-Bid meeting will be conducted at the Women Veterans Memorial Park, 1300 Miracle Strip Pkwy SE, Okaloosa Island, FL 32548, on November 8, 2023 at 10:00 AM (CST). While the meeting is non-mandatory, attendance is highly encouraged. Attendees shall meet at the front door of the building for the pre-bid meeting. Okaloosa County will transmit to all plan holders of record an Addenda in response to written questions received no later than seven (7) days prior to Bid Opening date. Oral statements may not be relied upon and will not be binding or legally effective.

Documents:

Documents as of 10/26/2023
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Addition 1

Posted: 11/22/2023

Type of Addition: Addendum 1

Overview: Please find attached the Document and information below, for the above referenced Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum No. 1 is to respond to questions from potential vendors and modify the Scope of Work that includes a concrete ramp to access pond on East side of boardwalk as specified in Attachment “A”.

Deadline: 11/29/2023 3:00 PM

Pre-Bid Meeting Date: 11/8/2023 10:00 AM

Pre-Bid Meeting Details: A non-mandatory Pre-Bid meeting will be conducted at the Women Veterans Memorial Park, 1300 Miracle Strip Pkwy SE, Okaloosa Island, FL 32548, on November 8, 2023 at 10:00 AM (CST). While the meeting is non-mandatory, attendance is highly encouraged. Attendees shall meet at the front door of the building for the pre-bid meeting. Okaloosa County will transmit to all plan holders of record an Addenda in response to written questions received no later than seven (7) days prior to Bid Opening date. Oral statements may not be relied upon and will not be binding or legally effective.

Solicitation #: ITB FM 20-24

Documents:

Addition 2

Posted: 11/28/2023

Type of Addition: Addendum

Overview: Addendum 2-Adding Bond and extending bid opening date by one week.

Deadline: 12/6/2023 3:00 PM

Documents:

Addition 3

Posted: 11/30/2023

Type of Addition: Addendum 3

Overview: Please find attached the Document and information below, for the above referenced Addendum No. 3. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum No. 3 is to address a change to the Scope of Work for Concrete Pavement at Women Veterans Park on Okaloosa Island Florida.

Deadline: 12/6/2023 3:00 PM

Pre-Bid Meeting Date: 11/8/2023 10:00 AM

Solicitation #: ITB FM 20-24

Documents:

Addition 4

Posted: 1/4/2024

Type of Addition: In Review

Question 1

Posted: 11/8/2023

Question: 1. What are the required submittals to be turned in? 2. What is the engineer estimate for this project?

Response: The required submittals are listed on page 18 of the solicitation pdf file. There are 19 total response documents required for the bid to be deemed responsive. The estimated budget for this project is $200,000.

Question 2

Posted: 11/9/2023

Question: Is there an estimate for this project

Response: The estimated budget for this project is $200,000.

Question 3

Posted: 11/9/2023

Question: Where are the access points to get equipment in and out of the project. Can we access the project from behind the amusement business' by the water tower?

Response: Access is from the north east corner of the parking lots for the Women Veterans Park which is where the pre-bid meeting was held. The County has no authority of the properties adjacent to the existing boardwalk to allow for access.

Question 4

Posted: 11/9/2023

Question: Are their any wetlands in the project area? Will FDEP permits be needed?

Response: There are no wetlands that will be impacted in the project area. Contractors are responsible for obtaining any required permits. As of now, the County’s current project design does not require a wetland permit.

Question 5

Posted: 11/9/2023

Question: Will there be a designated laydown area? Where can we store and dump materials?

Response: The County will have to block off the very back corner of the Convention Center parking lot and possibly an area closer to the actual construction zone as well. The County may do one or both dependent on the need.

Question 6

Posted: 11/9/2023

Question: Will any testing be required? What is the required percentage of compaction needed for the sub-base and sub-grade?

Response: The County generally requires obtaining a minimum LBR of 40 using Type B stabilization. For any base material the County requires at least a 95% standard proctor. Considering this is a pedestrian sidewalk, the area should at least be rolled with a vibratory roller to ensure no pumping of the base and subbase.

Question 7

Posted: 11/9/2023

Question: What elevation is the sidewalk to be installed in comparison to existing ground?

Response: In general, the elevation will be near the elevation of the existing grade but must be graded such that ADA compliance is maintained, and by doing so, the vendor cannot create unintended conditions such as impounding water where that becomes a problem and likewise, an unprotected drop off. Another consideration is that the vendor grading will not drain any wetlands.

Question 8

Posted: 11/9/2023

Question: Will "turndowns" be required on the edges of the sidewalk?

Response: No, turndowns are not required on the edges of the sidewalk. The County wants to thicken the sidewalk from 4 to 6 inches.

Question 9

Posted: 11/9/2023

Question: What are the specifications for erosion control for the project?

Response: Based on the knowledge of the site, possibly all that would be required is a row of silt fence to stop any erosion. If there is a possibility that sediment could be transported into/onto wetlands, the County would prefer having two rows of silt fence installed to protect those sensitive areas.

Question 10

Posted: 11/9/2023

Question: Do you have as built drawings?

Response: The County does not have "as built" drawings of the existing boardwalk.

Question 11

Posted: 11/9/2023

Question: Is there an existing topography survey

Response: There has been no topographic survey completed for the site.

Question 12

Posted: 11/9/2023

Question: If we are not working over the water, why do we need Harbor worker or Jones act insurance?

Response: This is a standard wording for General Service Insurance Requirement for Construction. The clause for U.S. Longshore Harbor Worker’s Act or Jones Act is included for cases where water construction is needed. This contract clause also includes the wording “if applicable”, meaning only in circumstance where needed for work on the water. Since this bid requires construction on the ground, it is NOT applicable and the U.S. Longshore Harbor Worker’s Act or Jones Act are not required.

Question 13

Posted: 11/13/2023

Question: Who attended the pre-bid meeting?

Response: The sign-in sheet for the pre-bid meeting will be attached to the Addendum.

Question 14

Posted: 11/15/2023

Question: How many copies of the bid submittals are required?

Response: One copy of the bid submittal is required. Please submit through Vendor Registry.

Question 15

Posted: 11/15/2023

Question: When is the anticipated start date of this project?

Response: The anticipated start date is after award of contract. The County can issue a Notice to Proceed for work to begin in December.

Question 16

Posted: 11/15/2023

Question: Are there any limitations on equipment use and access in these area?

Response: There are no limitations on equipment use and access in the area as long as no damage is done to the existing property and it is left in the same condition it was found in or better.

Question 17

Posted: 11/15/2023

Question: Also, I don't see an address to mail to for bid response.

Response: The bid response has to be submitted through Vendor Registry.

Question 18

Posted: 11/15/2023

Question: What are the restrictions on grading material and grading?

Response: The County generally requires obtaining a minimum LBR of 40 using Type B stabilization. For any base material the County requires at least a 95% standard proctor. Considering this is a pedestrian sidewalk, the area should at least be rolled with a vibratory roller to ensure no pumping of the base and subbase.

Posted: 11/22/2023

Type of Addition: Addendum 1

Overview: Please find attached the Document and information below, for the above referenced Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum No. 1 is to respond to questions from potential vendors and modify the Scope of Work that includes a concrete ramp to access pond on East side of boardwalk as specified in Attachment “A”.

Deadline: 11/29/2023 3:00 PM

Pre-Bid Meeting Date: 11/8/2023 10:00 AM

Pre-Bid Meeting Details: A non-mandatory Pre-Bid meeting will be conducted at the Women Veterans Memorial Park, 1300 Miracle Strip Pkwy SE, Okaloosa Island, FL 32548, on November 8, 2023 at 10:00 AM (CST). While the meeting is non-mandatory, attendance is highly encouraged. Attendees shall meet at the front door of the building for the pre-bid meeting. Okaloosa County will transmit to all plan holders of record an Addenda in response to written questions received no later than seven (7) days prior to Bid Opening date. Oral statements may not be relied upon and will not be binding or legally effective.

Solicitation #: ITB FM 20-24

Documents:

Posted: 11/28/2023

Type of Addition: Addendum

Overview: Addendum 2-Adding Bond and extending bid opening date by one week.

Deadline: 12/6/2023 3:00 PM

Documents:

Posted: 11/30/2023

Type of Addition: Addendum 3

Overview: Please find attached the Document and information below, for the above referenced Addendum No. 3. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum No. 3 is to address a change to the Scope of Work for Concrete Pavement at Women Veterans Park on Okaloosa Island Florida.

Deadline: 12/6/2023 3:00 PM

Pre-Bid Meeting Date: 11/8/2023 10:00 AM

Solicitation #: ITB FM 20-24

Documents:

Posted: 1/4/2024

Type of Addition: In Review

Posted: 11/8/2023

Question: 1. What are the required submittals to be turned in? 2. What is the engineer estimate for this project?

Response: The required submittals are listed on page 18 of the solicitation pdf file. There are 19 total response documents required for the bid to be deemed responsive. The estimated budget for this project is $200,000.

Posted: 11/9/2023

Question: Is there an estimate for this project

Response: The estimated budget for this project is $200,000.

Posted: 11/9/2023

Question: Where are the access points to get equipment in and out of the project. Can we access the project from behind the amusement business' by the water tower?

Response: Access is from the north east corner of the parking lots for the Women Veterans Park which is where the pre-bid meeting was held. The County has no authority of the properties adjacent to the existing boardwalk to allow for access.

Posted: 11/9/2023

Question: Are their any wetlands in the project area? Will FDEP permits be needed?

Response: There are no wetlands that will be impacted in the project area. Contractors are responsible for obtaining any required permits. As of now, the County’s current project design does not require a wetland permit.

Posted: 11/9/2023

Question: Will there be a designated laydown area? Where can we store and dump materials?

Response: The County will have to block off the very back corner of the Convention Center parking lot and possibly an area closer to the actual construction zone as well. The County may do one or both dependent on the need.

Posted: 11/9/2023

Question: Will any testing be required? What is the required percentage of compaction needed for the sub-base and sub-grade?

Response: The County generally requires obtaining a minimum LBR of 40 using Type B stabilization. For any base material the County requires at least a 95% standard proctor. Considering this is a pedestrian sidewalk, the area should at least be rolled with a vibratory roller to ensure no pumping of the base and subbase.

Posted: 11/9/2023

Question: What elevation is the sidewalk to be installed in comparison to existing ground?

Response: In general, the elevation will be near the elevation of the existing grade but must be graded such that ADA compliance is maintained, and by doing so, the vendor cannot create unintended conditions such as impounding water where that becomes a problem and likewise, an unprotected drop off. Another consideration is that the vendor grading will not drain any wetlands.

Posted: 11/9/2023

Question: Will "turndowns" be required on the edges of the sidewalk?

Response: No, turndowns are not required on the edges of the sidewalk. The County wants to thicken the sidewalk from 4 to 6 inches.

Posted: 11/9/2023

Question: What are the specifications for erosion control for the project?

Response: Based on the knowledge of the site, possibly all that would be required is a row of silt fence to stop any erosion. If there is a possibility that sediment could be transported into/onto wetlands, the County would prefer having two rows of silt fence installed to protect those sensitive areas.

Posted: 11/9/2023

Question: Do you have as built drawings?

Response: The County does not have "as built" drawings of the existing boardwalk.

Posted: 11/9/2023

Question: Is there an existing topography survey

Response: There has been no topographic survey completed for the site.

Posted: 11/9/2023

Question: If we are not working over the water, why do we need Harbor worker or Jones act insurance?

Response: This is a standard wording for General Service Insurance Requirement for Construction. The clause for U.S. Longshore Harbor Worker’s Act or Jones Act is included for cases where water construction is needed. This contract clause also includes the wording “if applicable”, meaning only in circumstance where needed for work on the water. Since this bid requires construction on the ground, it is NOT applicable and the U.S. Longshore Harbor Worker’s Act or Jones Act are not required.

Posted: 11/13/2023

Question: Who attended the pre-bid meeting?

Response: The sign-in sheet for the pre-bid meeting will be attached to the Addendum.

Posted: 11/15/2023

Question: How many copies of the bid submittals are required?

Response: One copy of the bid submittal is required. Please submit through Vendor Registry.

Posted: 11/15/2023

Question: When is the anticipated start date of this project?

Response: The anticipated start date is after award of contract. The County can issue a Notice to Proceed for work to begin in December.

Posted: 11/15/2023

Question: Are there any limitations on equipment use and access in these area?

Response: There are no limitations on equipment use and access in the area as long as no damage is done to the existing property and it is left in the same condition it was found in or better.

Posted: 11/15/2023

Question: Also, I don't see an address to mail to for bid response.

Response: The bid response has to be submitted through Vendor Registry.

Posted: 11/15/2023

Question: What are the restrictions on grading material and grading?

Response: The County generally requires obtaining a minimum LBR of 40 using Type B stabilization. For any base material the County requires at least a 95% standard proctor. Considering this is a pedestrian sidewalk, the area should at least be rolled with a vibratory roller to ensure no pumping of the base and subbase.