Okaloosa County Sealed Solicitation
Title: Biosolids Removal & Transportation
Deadline: 6/21/2023 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: ITB WS 48-23
Description: The main objective of the project is to remove, transport, stabilize, and/or disposal to beneficial reuse of wastewater biosolids from the APWRF Plant, to an approved disposal site as defined by the appropriate United States Environmental Protection Agency (USEPA) and Florida Department of Environmental Protection (FDEP) regulations. The County, with this ITB, is focused on sustainability option requirements for biosolids removal and disposal. The Contractor shall be prepared to provide transport to any FDEP permitted Residuals Management Facility (RMF) which generates a Class A or Class AA material for use in land application, biofuel production, or other approved beneficial reuse of the biosolids product. Additionally, the material will be disposed of in a manner that complies with all appropriate federal, state and local regulations. The selected Contractor will be fully responsible for the treatment and final disposal of all materials in compliance with all applicable laws and regulations.
Documents:
| Documents as of 5/19/2023 |
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Addition 1
Posted: 6/13/2023
Type of Addition: Addendum 1
Overview: Please find attached the Document and information below, for the above referenced Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
Deadline: 6/21/2023 3:00 PM
Solicitation #: ITB WS 48-23
Documents:
Addition 2
Posted: 6/27/2023
Type of Addition: Award Information
Question 1
Posted: 5/30/2023
Question: What are the monthly and yearly volumes of sludge removal?
Response: The monthly volume for removal is 1,500 cubic yards per month or 18,000 cubic yards per year with an average concentration of 19%.
Question 2
Posted: 5/30/2023
Question: How often are loads hauled? Daily, weekly, monthly?
Response: Loads are currently being hauled daily, Monday through Saturday approximately 3 to 4 loads per day.
Question 3
Posted: 5/30/2023
Question: How is the material currently being transported? Dump trucks or end dump trailers?
Response: The material is currently being transported by both methods, primarily end dump trailers.
Question 4
Posted: 5/30/2023
Question: Who is currently hauling the material?
Response: The material is currently being hauled by GreenSouth Solutions, LLC.
Question 5
Posted: 5/30/2023
Question: What is the current pricing for hauling and land application?
Response: The current vendor’s name is GreenSouth Solutions, LLC. For more information please visit https://myokaloosa.com/purchasing/home
Question 6
Posted: 5/30/2023
Question: What is your yearly budget?
Response: The yearly budget is $110,000.00
Question 7
Posted: 6/1/2023
Question: Do the biosolids currently meet the requirements for Class B?
Response: The biosolids currently produced meet the requirements for Class B.
Question 8
Posted: 6/1/2023
Question: Do the biosolids currently meet the requirements for Class A or Class AA? a. If not, are you requesting that the material be turned in Class A or Class AA prior to land application?
Response: The biosolids are not required to be turned into Class A or AA prior to land application.
Question 9
Posted: 6/8/2023
Question: Regarding the two One-year renewal terms for the contract; are the renewals options by mutual consent of the parties, or unilateral to the County?
Response: The County will agree upon mutual consent.
Question 10
Posted: 6/8/2023
Question: Regarding the Indemnification and Hold Harmless sections of the Contract, specified on Page 8; Will the county agree to the addition of the following language? "Neither party shall be liable for consequential or punitive damages on any claims arising out of the performance or non-performance of obligations under the Contract. "
Response: The County has no objection to including this added provision.
Question 11
Posted: 6/8/2023
Question: On Section 25 (P15 of the Bid Specs) regarding termination for convenience by the County; Will the provisions remaining in effect include the contractor's reimbursement for recovery of associated capital costs, , demobilization, employee severance payments, and costs to terminate subcontractors and equipment leases?
Response: The provisions remaining in effect will NOT include “the contractor's reimbursement for recovery of associated capital costs, demobilization, employee severance payments, and costs to terminate subcontractors and equipment leases”.
Question 12
Posted: 6/8/2023
Question: On Page 37 of the Bid Specs within the Model Contract Agreement Contractor Requests this section be modified to include the contractor's reimbursement for recovery of associated capital costs, demobilization, employee severance payments, and costs to terminate subcontractors and equipment leases.
Response: The County will not agree to include these provisions.
Question 13
Posted: 6/8/2023
Question: Contractor Request the addition of Section 27 regarding Force Majeure into the form Contract agreement. 27.Relief for Force Majeure/Uncontrollable Circumstances; Change in Law Neither Party shall be liable to the other Party for breach or for failure or delay in the performance of its obligations hereunder caused by any act or occurrence beyond its reasonable control, including, but not limited to: fires; floods; strikes (except any strikes involving a Party’s personnel); a change in Federal, State, or local law or ordinance; orders or judgments of any Federal, State or local court, administrative agency or governmental body; change in permit conditions or requirements; accidents; extreme weather conditions including, for example, hurricanes, tornadoes, unusually high amounts of precipitation, unusual extremes of temperature or wind, or unusually extended periods of adverse weather; acts of war, aggression or terrorism (foreign or domestic); riot, insurrection; equipment failure (other than due to the inadequate maintenance thereof); and acts of God. It is specifically understood that, without limitation, none of the following acts, events or circumstances shall constitute an act or occurrence beyond a Party’s reasonable control: (i) reasonably anticipated weather conditions normal for the region in which the work is performed or (ii) any failure to pay any sums in accordance with the terms of this Contract. Whenever the provisions of this Section are believed to apply, the Party relying thereon shall give prompt notice to the other Party of the circumstances, the basis for applicability of this Section and the time required to cure such breach or delay. Contractor shall promptly provide notice of the need, if any, for additional compensation or for renegotiation of terms in order to mitigate the effects of such event or to comply with a change in law or regulation or interpretation thereof. Contractor shall be entitled to additional time and compensation if such event delays performance into a season different from that assumed when this Contract was executed. Contractor and City shall use reasonable best efforts to agree on appropriate mitigating actions under the circumstances.
Response: The County will agree to add this, but I "accidents" will be removed from this list.
Question 14
Posted: 6/8/2023
Question: Will the County agree in advance to issue NTP within 60 days of Notice of award to the selected contractor or to allow the selected Contractor to modify the bid price, should the County not provide notice to proceed (NTP) within 60 days of the notification of award of the contract? With any price adjustment to be commensurate with actual adjustment in market conditions, to include CPI adjustment and DOT specified Fuel Adjustment Surcharge reflective of the Regional Fuel Price adjustment as defined by DOT?
Response: The County will not agree to issue NTP within 60 days of the award to the selected contractor or to allow the selected Contractor to modify the bid price, should the County not provide NTP within 60 days of the notification of award of the contract. The vendor will provide pricing in their bid documents and these will be contractually upheld throughout the duration of the contract, until the renewal period. During the renewal period, pricing can be negotiated and agreed upon by the County for the new term.
Question 15
Posted: 6/8/2023
Question: Have the materials specified for disposal been tested at any time over the previous 10 years for PFAS / PFOA or other 40 CFR 503 regulated components? If so, would the County be willing to share the results of these test results? Does the County have any plans to test the materials specified in the agreement for PFAS /PFOA or other 40 CFR 503 regulated components during the duration of the contractual agreement term or extension period (s)?
Response: Okaloosa County Water and Sewer (OCWS) has not done any PFAS/PFOA testing on the material specified for disposal (Class B bio-solids) over the previous ten years. The County has no future plans to do PFAS/PFOA testing unless federal or state regulations mandate. Attached is the most recent OCWS report for 40 CFR 503 regulated compounds.
Posted: 6/13/2023
Type of Addition: Addendum 1
Overview: Please find attached the Document and information below, for the above referenced Addendum No. 1. This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
Deadline: 6/21/2023 3:00 PM
Solicitation #: ITB WS 48-23
Documents:
Posted: 6/27/2023
Type of Addition: Award Information
Posted: 5/30/2023
Question: What are the monthly and yearly volumes of sludge removal?
Response: The monthly volume for removal is 1,500 cubic yards per month or 18,000 cubic yards per year with an average concentration of 19%.
Posted: 5/30/2023
Question: How often are loads hauled? Daily, weekly, monthly?
Response: Loads are currently being hauled daily, Monday through Saturday approximately 3 to 4 loads per day.
Posted: 5/30/2023
Question: How is the material currently being transported? Dump trucks or end dump trailers?
Response: The material is currently being transported by both methods, primarily end dump trailers.
Posted: 5/30/2023
Question: Who is currently hauling the material?
Response: The material is currently being hauled by GreenSouth Solutions, LLC.
Posted: 5/30/2023
Question: What is the current pricing for hauling and land application?
Response: The current vendor’s name is GreenSouth Solutions, LLC. For more information please visit https://myokaloosa.com/purchasing/home
Posted: 5/30/2023
Question: What is your yearly budget?
Response: The yearly budget is $110,000.00
Posted: 6/1/2023
Question: Do the biosolids currently meet the requirements for Class B?
Response: The biosolids currently produced meet the requirements for Class B.
Posted: 6/1/2023
Question: Do the biosolids currently meet the requirements for Class A or Class AA? a. If not, are you requesting that the material be turned in Class A or Class AA prior to land application?
Response: The biosolids are not required to be turned into Class A or AA prior to land application.
Posted: 6/8/2023
Question: Regarding the two One-year renewal terms for the contract; are the renewals options by mutual consent of the parties, or unilateral to the County?
Response: The County will agree upon mutual consent.
Posted: 6/8/2023
Question: Regarding the Indemnification and Hold Harmless sections of the Contract, specified on Page 8; Will the county agree to the addition of the following language? "Neither party shall be liable for consequential or punitive damages on any claims arising out of the performance or non-performance of obligations under the Contract. "
Response: The County has no objection to including this added provision.
Posted: 6/8/2023
Question: On Section 25 (P15 of the Bid Specs) regarding termination for convenience by the County; Will the provisions remaining in effect include the contractor's reimbursement for recovery of associated capital costs, , demobilization, employee severance payments, and costs to terminate subcontractors and equipment leases?
Response: The provisions remaining in effect will NOT include “the contractor's reimbursement for recovery of associated capital costs, demobilization, employee severance payments, and costs to terminate subcontractors and equipment leases”.
Posted: 6/8/2023
Question: On Page 37 of the Bid Specs within the Model Contract Agreement Contractor Requests this section be modified to include the contractor's reimbursement for recovery of associated capital costs, demobilization, employee severance payments, and costs to terminate subcontractors and equipment leases.
Response: The County will not agree to include these provisions.
Posted: 6/8/2023
Question: Contractor Request the addition of Section 27 regarding Force Majeure into the form Contract agreement. 27.Relief for Force Majeure/Uncontrollable Circumstances; Change in Law Neither Party shall be liable to the other Party for breach or for failure or delay in the performance of its obligations hereunder caused by any act or occurrence beyond its reasonable control, including, but not limited to: fires; floods; strikes (except any strikes involving a Party’s personnel); a change in Federal, State, or local law or ordinance; orders or judgments of any Federal, State or local court, administrative agency or governmental body; change in permit conditions or requirements; accidents; extreme weather conditions including, for example, hurricanes, tornadoes, unusually high amounts of precipitation, unusual extremes of temperature or wind, or unusually extended periods of adverse weather; acts of war, aggression or terrorism (foreign or domestic); riot, insurrection; equipment failure (other than due to the inadequate maintenance thereof); and acts of God. It is specifically understood that, without limitation, none of the following acts, events or circumstances shall constitute an act or occurrence beyond a Party’s reasonable control: (i) reasonably anticipated weather conditions normal for the region in which the work is performed or (ii) any failure to pay any sums in accordance with the terms of this Contract. Whenever the provisions of this Section are believed to apply, the Party relying thereon shall give prompt notice to the other Party of the circumstances, the basis for applicability of this Section and the time required to cure such breach or delay. Contractor shall promptly provide notice of the need, if any, for additional compensation or for renegotiation of terms in order to mitigate the effects of such event or to comply with a change in law or regulation or interpretation thereof. Contractor shall be entitled to additional time and compensation if such event delays performance into a season different from that assumed when this Contract was executed. Contractor and City shall use reasonable best efforts to agree on appropriate mitigating actions under the circumstances.
Response: The County will agree to add this, but I "accidents" will be removed from this list.
Posted: 6/8/2023
Question: Will the County agree in advance to issue NTP within 60 days of Notice of award to the selected contractor or to allow the selected Contractor to modify the bid price, should the County not provide notice to proceed (NTP) within 60 days of the notification of award of the contract? With any price adjustment to be commensurate with actual adjustment in market conditions, to include CPI adjustment and DOT specified Fuel Adjustment Surcharge reflective of the Regional Fuel Price adjustment as defined by DOT?
Response: The County will not agree to issue NTP within 60 days of the award to the selected contractor or to allow the selected Contractor to modify the bid price, should the County not provide NTP within 60 days of the notification of award of the contract. The vendor will provide pricing in their bid documents and these will be contractually upheld throughout the duration of the contract, until the renewal period. During the renewal period, pricing can be negotiated and agreed upon by the County for the new term.
Posted: 6/8/2023
Question: Have the materials specified for disposal been tested at any time over the previous 10 years for PFAS / PFOA or other 40 CFR 503 regulated components? If so, would the County be willing to share the results of these test results? Does the County have any plans to test the materials specified in the agreement for PFAS /PFOA or other 40 CFR 503 regulated components during the duration of the contractual agreement term or extension period (s)?
Response: Okaloosa County Water and Sewer (OCWS) has not done any PFAS/PFOA testing on the material specified for disposal (Class B bio-solids) over the previous ten years. The County has no future plans to do PFAS/PFOA testing unless federal or state regulations mandate. Attached is the most recent OCWS report for 40 CFR 503 regulated compounds.