City of Beaufort Sealed Solicitation

Title: RFP 2024-105 Southside Park - Phase 1 Playground Area Improvements

Deadline: 11/30/2023 10:00 AM   (UTC-05:00) Eastern Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP 2024-105

Description: The City of Beaufort, South Carolina (the “City”) is seeking proposals from Contractors to construct and install a new open-air events pavilion, 1-5 year old playground area, 2-12 year old playground area, pervious parking, pedestrian paths, stormwater management, landscaping, irrigation, site lighting, and associated utilities. The open-air pavilion will include a men’s and women’s restroom, and a utility storage closet. Construction will be slab-on-grade with CMU walls, heavy timber columns, and cement board finishes. The roof sits on wood trusses with a standing metal roof. The bathrooms and storage will be dry flood proofed for the first 2’-0’. Coordination with the City’s Wi-Fi provider, security camera provider, playground equipment installer, and the utility companies shall be the responsibility of the contractor. 

Pre-Bid Meeting Date: 10/25/2023 2:00 PM

Pre-Bid Meeting Details: A NON-MANDATORY PRE-PROPOSAL MEETING WILL BE HELD AT 2:00 P.M. ET Wednesday October 25, 2023. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. The meeting will be held in-person followed by a site visit. Meeting will be held in Beaufort City Hall, 1911 Boundary Street, Beaufort SC, 29902, Planning Conference Room of City Hall. A SITE VISIT WILL TAKE PLACE 3:00 P.M. ET Wednesday October 25, 2023. THIS WILL BE THE ONLY HOSTED SITE VISIT. Pre-Bid attendees will drive to the location for the site visit.

Documents:

Documents as of 10/16/2023
Public Notice RFP 2024-105 Southside Park Playground Area Improvements.pdf
RFP 2024-105 Southside Park Construction - FINAL 10.16.23.pdf
32024-00_Southside Park-Bid Plan Set-20231016.pdf
Addition 1

Posted: 10/31/2023

Type of Addition: Questions & Answers

Overview: RFP 2024-105
Southside Park Southside Phase 1 Playground Area Improvements
Questions and Answers


1. Q. I see where you want 2 playgrounds 1- to 5-year-old age and 2- to 12-year-old age playground. But I do not see what style of equipment you are wanting to see in the bid. Can you please help direct me into the right direction? We want to design something for you with your needs and budget.
A. There is no playground equipment specified or required in the RFP. The City has purchased the equipment directly and will be installing it. The contractor only has to make improvements to prepare the area for the playground equipment.


2. Q. Will the City consider extending the deadline to Nov. 30th due to the Thanksgiving Holiday?
A. Yes, the bid submission deadline will be extended to November 30th.

3. Q. Is a City Business License required? If yes, will the fees be waived?
A. Yes, a City business license is required. The contractor is responsible for all license fees.

4. Q. Are City permits Required? If yes, will the fees be waived?
A. Yes, City permits are required. All permit fees will be waived.

5. Q. Are there County impact fees for this project?
A. There are no County impact fees for this project. Impact fees are only applicable to new residential and commercial development.

6. Q. Will Beaufort Jasper Water & Sewer Authority (BJWSA) fees be charged.
A. The contractor will be responsible for all fees charged by BJWSA.

Documents:

Addition 2

Posted: 10/31/2023

Type of Addition: ADDENDUM #1 CHANGE IN BID SUBMISSION DUE DATE

Overview: This Addendum No. 1 to RFP 2024‐105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 1, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.


Regarding the due date to submit proposals, language in the RFP stating “PROPOSALS must be received by the Finance Department, by November 14, 2023, 10:00 am.” should be changed to “PROPOSALS must be received by the Finance Department, by November 30, 2023, 10:00 am.”

The proposal submission date has been extended to November 30, 2023 at 10:00 am.

All Bidders shall acknowledge receipt and acceptance of this Addendum No. 1 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non‐responsive.

Deadline: 11/30/2023 10:00 AM

Solicitation #: RFP 2024-105

Documents:

Addition 3

Posted: 11/7/2023

Type of Addition: Addendum #2

Overview: RFP 2024-105
SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS
ADDENDUM 2: REVISED DOCUMENTS, BID FORM, UTILITY PLAN & WALL SECTION


This Addendum No. 2 to RFP 2024-105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 2, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The follow sections are revised according to the follow:
1. Revised Bid Form. Exhibit #1
2. Revised utility plan. Exhibit #2
3. Revised wall section drawings. Exhibits #3a & 3b
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 2 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Addition 4

Posted: 11/9/2023

Type of Addition: Addendum #3 INSURANCE REQUIREMENTS

Overview: RFP 2024-105
SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS
ADDENDUM 3: INSURANCE REQUIREMENTS


This Addendum No. 3 to RFP 2024-105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 3, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The successful bidder shall maintain builders risk insurance equal to the amount of the bid. This property insurance shall be on an all-risk or equivalency policy form without limitation. Insurance against the perils of fire (with extended coverage) and physical loss or damage including, without duplication of coverage, theft, vandalism, malicious mischief, collapse, earthquake, flood, windstorm, falsework, testing and startup, temporary buildings and debris removal occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for Architects and Contractor’s services and expenses required as a result of such insured loss.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 3 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Addition 5

Posted: 11/28/2023

Type of Addition: Addendum #4 BID BOND REQUIREMENT

Overview: RFP 2024-105
SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS
ADDENDUM 4: BID BOND REQUIREMENT


This Addendum No. 4 to RFP 2024-105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
Each bid must be accompanied by a Bid Bond made payable to the Owner, for an amount equal to not less than 5% of the total bid as a guarantee that, if the bid is accepted, the required agreement will be executed and that a 100% Performance Bond and 100% Payment Bond will be furnished. Bid Bonds must be received by email in PDF format on or before 5:00 PM, Friday, December 8th. Checks, regardless of form, will not be accepted.
All Bidders shall acknowledge receipt and acceptance of this Addendum No.4 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Addition 6

Posted: 11/29/2023

Type of Addition: Reminder: RFP 2024-105 Southside Park - Phase 1 Playground Area Improvements Bid Opening

Overview:

A PUBLIC BID OPENING MEETING WILL BE HELD IN PERSON (CITY HALL CITY MANAGER SUITE CONFERENCE ROOM) OR VIA TEAMS AT 10:01 A.M. ET, THURSDAY, NOVEMBER 30, 2023. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.


RFP 2024‐105 Southside Park - Phase 1 Playground Area Improvements Bid Opening‐Join Teams Meeting
Microsoft Teams - Join a Meeting
Meeting ID: 212 933 183 495
Passcode: k4XjcT

Solicitation #: RFP 2024-105

Posted: 10/31/2023

Type of Addition: Questions & Answers

Overview: RFP 2024-105
Southside Park Southside Phase 1 Playground Area Improvements
Questions and Answers


1. Q. I see where you want 2 playgrounds 1- to 5-year-old age and 2- to 12-year-old age playground. But I do not see what style of equipment you are wanting to see in the bid. Can you please help direct me into the right direction? We want to design something for you with your needs and budget.
A. There is no playground equipment specified or required in the RFP. The City has purchased the equipment directly and will be installing it. The contractor only has to make improvements to prepare the area for the playground equipment.


2. Q. Will the City consider extending the deadline to Nov. 30th due to the Thanksgiving Holiday?
A. Yes, the bid submission deadline will be extended to November 30th.

3. Q. Is a City Business License required? If yes, will the fees be waived?
A. Yes, a City business license is required. The contractor is responsible for all license fees.

4. Q. Are City permits Required? If yes, will the fees be waived?
A. Yes, City permits are required. All permit fees will be waived.

5. Q. Are there County impact fees for this project?
A. There are no County impact fees for this project. Impact fees are only applicable to new residential and commercial development.

6. Q. Will Beaufort Jasper Water & Sewer Authority (BJWSA) fees be charged.
A. The contractor will be responsible for all fees charged by BJWSA.

Documents:

Posted: 10/31/2023

Type of Addition: ADDENDUM #1 CHANGE IN BID SUBMISSION DUE DATE

Overview: This Addendum No. 1 to RFP 2024‐105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 1, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.


Regarding the due date to submit proposals, language in the RFP stating “PROPOSALS must be received by the Finance Department, by November 14, 2023, 10:00 am.” should be changed to “PROPOSALS must be received by the Finance Department, by November 30, 2023, 10:00 am.”

The proposal submission date has been extended to November 30, 2023 at 10:00 am.

All Bidders shall acknowledge receipt and acceptance of this Addendum No. 1 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non‐responsive.

Deadline: 11/30/2023 10:00 AM

Solicitation #: RFP 2024-105

Documents:

Posted: 11/7/2023

Type of Addition: Addendum #2

Overview: RFP 2024-105
SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS
ADDENDUM 2: REVISED DOCUMENTS, BID FORM, UTILITY PLAN & WALL SECTION


This Addendum No. 2 to RFP 2024-105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 2, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The follow sections are revised according to the follow:
1. Revised Bid Form. Exhibit #1
2. Revised utility plan. Exhibit #2
3. Revised wall section drawings. Exhibits #3a & 3b
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 2 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 11/9/2023

Type of Addition: Addendum #3 INSURANCE REQUIREMENTS

Overview: RFP 2024-105
SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS
ADDENDUM 3: INSURANCE REQUIREMENTS


This Addendum No. 3 to RFP 2024-105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 3, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
The successful bidder shall maintain builders risk insurance equal to the amount of the bid. This property insurance shall be on an all-risk or equivalency policy form without limitation. Insurance against the perils of fire (with extended coverage) and physical loss or damage including, without duplication of coverage, theft, vandalism, malicious mischief, collapse, earthquake, flood, windstorm, falsework, testing and startup, temporary buildings and debris removal occasioned by enforcement of any applicable legal requirements, and shall cover reasonable compensation for Architects and Contractor’s services and expenses required as a result of such insured loss.
All Bidders shall acknowledge receipt and acceptance of this Addendum No. 3 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 11/28/2023

Type of Addition: Addendum #4 BID BOND REQUIREMENT

Overview: RFP 2024-105
SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS
ADDENDUM 4: BID BOND REQUIREMENT


This Addendum No. 4 to RFP 2024-105 SOUTHSIDE PARK – PHASE 1 PLAYGROUND AREA IMPROVEMENTS is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the RFP not specifically mentioned in or affected by this Addendum shall remain unchanged.
Each bid must be accompanied by a Bid Bond made payable to the Owner, for an amount equal to not less than 5% of the total bid as a guarantee that, if the bid is accepted, the required agreement will be executed and that a 100% Performance Bond and 100% Payment Bond will be furnished. Bid Bonds must be received by email in PDF format on or before 5:00 PM, Friday, December 8th. Checks, regardless of form, will not be accepted.
All Bidders shall acknowledge receipt and acceptance of this Addendum No.4 by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 11/29/2023

Type of Addition: Reminder: RFP 2024-105 Southside Park - Phase 1 Playground Area Improvements Bid Opening

Overview:

A PUBLIC BID OPENING MEETING WILL BE HELD IN PERSON (CITY HALL CITY MANAGER SUITE CONFERENCE ROOM) OR VIA TEAMS AT 10:01 A.M. ET, THURSDAY, NOVEMBER 30, 2023. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND.


RFP 2024‐105 Southside Park - Phase 1 Playground Area Improvements Bid Opening‐Join Teams Meeting
Microsoft Teams - Join a Meeting
Meeting ID: 212 933 183 495
Passcode: k4XjcT

Solicitation #: RFP 2024-105