ADVERTISEMENT FOR BIDS  

Notice is hereby given that the Terrebonne Parish School Board, in accordance with Louisiana Revised Statute 17:87.8 and 41 :1214, will receive sealed bids for a lease of the vacant Grand Caillou School facility located at 6741 Grand Caillou Rd., Dulac, LA 70353, until the hour of 2 P.M. on the afternoon of June 23, 2017 in the Purchasing Department.  Bids will be publicly opened at 3 P.M. on that date in the Auxiliary Services Conference Room, 340 St. Charles Street -Bldg. #3, Houma, Louisiana 70360. 

The following is a summary of the minimum terms and conditions of the lease to be executed and accepted by the Terrebonne Parish School Board: 

TERM: The initial term shall be three (3) years, with options to extend the lease after the initial term. No sublease or assignment of the lease will be allowed.   Lessee shall be responsible for the payment of all utilities.  Lessee shall be responsible for all maintenance, upkeep, and repairs of the property, including, but not limited to all buildings, mechanical equipment, building contents, and grounds.  

LEASE PAYMENT: A minimum bid of $800.00 lease payment per month is required. 

DAMAGE AND DEFAULT DEPOSIT: $800.00 payable at the execution of the lease.

All bids shall be sealed and delivered through the United States Mail, hand-delivered, or delivered by UPS, Federal Express, etc. to 340 St. Charles Street, Building #3, Houma, LA 70360.  

Bids shall be accompanied by a deposit equal to the first month’s lease payment in the form of a CERTIFIED CHECK OR MONEY ORDER made payable to the Terrebonne Parish School Board. The deposit shall be credited to the lease payments of the successful bidder.  The deposit shall be returned to the unsuccessful bidder.  (NOTE: SHOULD THE SUCCESSFUL BIDDER DECLINE THE AWARD OF THE BID, THE DEPOSIT IS NON-REFUNDABLE.) 

The successful bidder shall execute a lease in a form approved by the Terrebonne Parish School Board within ten (10) days from notice of award to the successful bidder.  A current Certificate of Insurance in such limits and conditions as required by the Terrebonne Parish School Board shall be presented at the time the lease is signed.  The successful bidder shall be 18 years of age or older, shall personally appear to sign all necessary lease documents and shall show identification before signing said documents.  A background check of the successful bidder may be conducted. 

Bids shall be submitted on the official bid form which may be obtained from the office of the Purchasing Buyer, Terrebonne Parish School Board Purchasing Department, 340 St. Charles Street -Building #3, Houma, Louisiana 70360 between the hours of 8:00 AM and 12 Noon and 1:00 PM and 4:00 PM.  The Terrebonne Parish School Board reserves the right to reject any or all bids for just cause.
 
Roger Dale Dehart, President 
TERREBONNE PARISH SCHOOL BOARD 

Publication Dates:  May 11, 2017, May 17, 2017, and May 24, 2017

INSURANCE REQUIREMENTS: 

No lease will be signed until the proof of insurance has been received and accepted by Terrebonne Parish School Board Risk Management.  If you are awarded the bid and an acceptable Certificate of Insurance cannot be provided within ten (10) days of notice of the award, you will forfeit your deposit.  Before submitting a bid, you must be sure you will be able to obtain and maintain the proper insurance.  To be awarded a Terrebonne Parish School Board lease for this property, Lessee must provide an original Certificate of Insurance indicating the Lessee has the following coverage: 

1.	Comprehensive General Liability Insurance with combined single limits of $1,000,000.00 per occurrence and an aggregate of $2,000,000.00 bodily injury and property damage liability. 

2.	The Terrebonne Parish School Board must specifically be named as additional insured on the Certificate of Insurance. 

3.	A waiver of subrogation in favor of the Terrebonne Parish School Board

4.	The certificate must indicate a thirty (30) day notice of cancellation. 

In order for a bid to be considered, the bidder must return with the bid the provided form completed by an insurance company indicating the bidder, if awarded a lease, is eligible to obtain the above referenced insurance with the coverages as specified.  The form as well as other information regarding this bid can be obtained from the Terrebonne Parish School Board, Purchasing Department, 340 St. Charles Street -Bldg. #3, Houma, Louisiana 70360, Attn: Alli Dugas, phone (985)876-7400, Ext. 244, or e-mail allidugas@tpsd.org. 

The successful bidder shall execute a lease in a form approved by the Terrebonne Parish School Board within ten (10) days from notice of award to the successful bidder.  The successful bidder shall be responsible to pay the Terrebonne Parish School Board’s reasonable attorney’s fees incurred in the negotiation and preparation of the lease. 

A current Certificate of Insurance with the coverages set forth above must be presented before the lease can be executed.   The successful bidder must be considered an adult (18 years of age or older), must personally appear to execute all necessary documents and must show proof of identification before executing said documents (no exceptions).  A background check of the successful bidder may be conducted. 

Bids must be submitted on the official bid form which may be obtained from the office of the Purchasing Agent, Terrebonne Parish School Board Purchasing Department, 340 St. Charles Street -Building #3, Houma, Louisiana. 
The Terrebonne Parish School Board reserves the right to reject any and all bids for just cause. 
GRAND CAILLOU SCHOOL FACILITY BID FORM
In accordance with the terms and conditions of Louisiana Revised Statute 17:87.8 and 41:1214, and your advertisement in The Courier on May 11, 2017, May 17, 2017, and May 24, 2017 for bids to lease the Grand Caillou School facility: 
I SUBMIT A BID IN THE AMOUNT OF $ ____________________PER MONTH. 
Enclosed is a deposit in the amount of $______________________ which is equal to the first month’s lease payment for the initial three (3) year term, and which is refundable to unsuccessful bidders, but not refundable to successful bidders who decline to accept the award of the bid.  The deposit shall be credited to the lease payments of the successful bidder. 
I understand that the initial lease period will be for a three (3) year term with options to extend the lease after the initial term.   
If awarded the lease I understand the following: 
1.	A background check may be conducted if I am the successful bidder. 
2.	I am of legal age, eighteen (18) years old and will personally appear and bring a valid    pictured Identification. 
3.	I will obtain the appropriate Certificate of Insurance before the execution of the lease, and maintain the required level of insurance for the duration of the lease term, including any lease extensions.. 

BID DEPOSIT ENCLOSED (First Month’s Payment) 
$ _________________Certified Check      
$ __________________Money Order   
If you are an unsuccessful bidder, please indicate whether or not you would like your deposit (check, money order, etc.) mailed back to you.  If not, your payment will be deposited in the Terrebonne Parish School Board's account and the School Board, (after bids are awarded) will issue a check made payable to you. 
____Yes, return my original deposit to the address below: 
DATE: _______________         NAME: ____________________________________________________ 

PHONE NO: ( ____) __________________  ADDRESS: ______________________________________

                                                                         ________________________________________________

 By Signature: ________________________________________________________

Signature typed or printed ______________________________________________

INSURANCE MEMORANDUM
TO: Terrebonne Parish School Board 
FROM: Insurance Agency/Provider 
SUBJECT: Insurance Requirements for Lease of Grand Caillou Elementary School Facility

I hereby certify that if ________________________________________________________, whose address is ___________________________________________________is a successful bidder to lease the Grand Caillou School facility located at 6741 Grand Caillou Rd., Dulac, LA 70353 , the person or entity referenced above will be able to obtain the below listed insurance coverage from ____________________________________________________________with the following stated on the insurance certificate:

1.	Will cover the above individual or company if the individual or company is the successful bidder Yes________
2.	Comprehensive General Liability Insurance with combined single limits of $1,000,000.00 per              occurrence and an aggregate of $2,000,000.00 for bodily injury and property damage liability Yes _______
3.	Naming Terrebonne Parish School Board as additional insured 
Yes________ 
4.	Waiver of subrogation in favor of Terrebonne Parish School Board
Yes _______
5.	Thirty (30) day notice of cancellation 
Yes ________

I understand that the insurance is required only if the above referenced person or entity is the successful bidder and this does not obligate the bidder to obtain insurance. 

Respectfully submitted, 

Date: _______________________ Agency/Provider: ___________________________________________

Phone No: ____________________________ Fax No: _________________________________________ 

Address: _____________________________________________________________________________

________________________________________________
Signature of Insurance Agent

________________________________________________
Signature typed or printed 

THIS FORM MUST BE FILLED OUT, SIGNED, AND SUBMITTED WITH BID. 

Attachment A

Submittal of Bid:

The envelope containing your bid submittal shall be sealed and delivered through the United States Mail, hand-delivered, or delivered by UPS, Federal Express, etc. to 340 St. Charles Street, Building #3, Houma, LA 70360, no later than the due date and time of 2:00 P.M. on June 23, 2017. 
 
Note: All outer envelopes should have the Bid Name as indicated below, Grand Caillou School Facility Bid.

Any bid received after the specified date and time will not be accepted and will be returned unopened. Bid(s) must be submitted on the official bid form. Bids not submitted on the official bid form will be declared irregular and rejected. 

Caution should be taken to assure your bid submittal is properly mailed or delivered and addressed as per bid specifications; any bid submitted that is not properly addressed for submittal will be declared non-responsive and subject to rejection. 

The bid shall be addressed following the example below. If the outside envelope is not labeled as shown in the picture, the bid will not be opened.

Return Address

Purchasing Department
				Terrebonne Parish School Board
				P. O. Box 5097
				Houma, LA  70361

Grand Caillou School Facility Bid