County of Beaufort Sealed Solicitation
Title: Procurement Card Services
Deadline: 9/22/2022 3:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Cancelled
Solicitation Number: RFP 081922
Description: Beaufort County, a political subdivision of the State of South Carolina, is soliciting proposals from qualified providers for Procurement Card Services.
Pre-Bid Meeting Details: There will be no meeting.
Documents:
| Documents as of 7/20/2022 |
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Addition 1
Posted: 7/26/2022
Type of Addition: Addendum 1
Overview: Please see the attached Addendum
Documents:
Addition 2
Posted: 8/15/2022
Type of Addition: Response Date Extension
Overview: Please note the response date has been changed to 3:00pm on September 14, 2022
Deadline: 9/14/2022 3:00 PM
Addition 3
Posted: 9/14/2022
Type of Addition: Extension
Overview: The date for responses has been extended to September 22, 2022 at 3:00pm
Deadline: 9/22/2022 3:00 PM
Addition 4
Posted: 9/22/2022
Type of Addition: In Review
Addition 5
Posted: 11/1/2022
Type of Addition: Cancellation Information
Documents:
Question 1
Posted: 7/27/2022
Question: 2.1.1 5 Does the County currently have a virtual card/e-payables card program for paying invoices? If yes, what is the current size of the program? If not, would you be willing to share a 12-month spend file to determine if there is a viable opportunity?
Response: We do not
Question 2
Posted: 7/27/2022
Question: 11.0 23 Would the County consider the Depository Agreement with the State of South Carolina sufficient for the Business license requirement given we are a national bank?
Response: Yes, that will be acceptable.
Question 3
Posted: 7/28/2022
Question: What is the intended purpose for the photographic image of the cardholder present on the card? (Section 2.2.3)
Response: The purpose would be for security of the cardholder to reduce fraudulent use. This is not a requirement. The County would like to know who offers this as part of the program.
Question 4
Posted: 8/5/2022
Question: Please confirm the last date questions may be submitted. There are two different statements in the RFP; one references 10 working days and the other 10 calendar days.
Response: 10 calendar days
Question 5
Posted: 8/5/2022
Question: Regarding page limits; are the executive summary and cover letter counted as part of the 30 pages?
Response: Yes
Question 6
Posted: 8/5/2022
Question: On page 16 the County asks for an organization chart. Are team bios sufficient or is a graphical chart of our leadership required?
Response:
Question 7
Posted: 8/5/2022
Question: 1. Regarding 2.1.1 - The estimated combined annual spend for the County listed around $5.6m. • Will the County consider a fully integrated payables solution for all payment types (card/ACH/check)? • During the last fiscal year, what dollar amount was paid to vendors through other payment methods excluding p-card. 2. On pg. 6, 2.1.3 the RFP defines eligibility. However, on pg. 14, 11.0 COOPERATIVE PURCHASE, the eligibility requirements are much broader than as stipulated on 2.1.3. Please clarify the scope of eligible entities. 3. Is the County having discussions with other political subdivisions that may join the consortium?
Response: Yes, the County will consider fully integrated payables solutions. We do not currently have the non PCard expenditures readily available at this time (this would have to be requested by our AP department and could take a week or so to get that figure)The County may allow other counties to join us or on their own. This includes Richland County and possibly some other localities nearby.
Posted: 7/26/2022
Type of Addition: Addendum 1
Overview: Please see the attached Addendum
Documents:
Posted: 8/15/2022
Type of Addition: Response Date Extension
Overview: Please note the response date has been changed to 3:00pm on September 14, 2022
Deadline: 9/14/2022 3:00 PM
Posted: 9/14/2022
Type of Addition: Extension
Overview: The date for responses has been extended to September 22, 2022 at 3:00pm
Deadline: 9/22/2022 3:00 PM
Posted: 9/22/2022
Type of Addition: In Review
Posted: 7/27/2022
Question: 2.1.1 5 Does the County currently have a virtual card/e-payables card program for paying invoices? If yes, what is the current size of the program? If not, would you be willing to share a 12-month spend file to determine if there is a viable opportunity?
Response: We do not
Posted: 7/27/2022
Question: 11.0 23 Would the County consider the Depository Agreement with the State of South Carolina sufficient for the Business license requirement given we are a national bank?
Response: Yes, that will be acceptable.
Posted: 7/28/2022
Question: What is the intended purpose for the photographic image of the cardholder present on the card? (Section 2.2.3)
Response: The purpose would be for security of the cardholder to reduce fraudulent use. This is not a requirement. The County would like to know who offers this as part of the program.
Posted: 8/5/2022
Question: Please confirm the last date questions may be submitted. There are two different statements in the RFP; one references 10 working days and the other 10 calendar days.
Response: 10 calendar days
Posted: 8/5/2022
Question: Regarding page limits; are the executive summary and cover letter counted as part of the 30 pages?
Response: Yes
Posted: 8/5/2022
Question: On page 16 the County asks for an organization chart. Are team bios sufficient or is a graphical chart of our leadership required?
Response:
Posted: 8/5/2022
Question: 1. Regarding 2.1.1 - The estimated combined annual spend for the County listed around $5.6m. • Will the County consider a fully integrated payables solution for all payment types (card/ACH/check)? • During the last fiscal year, what dollar amount was paid to vendors through other payment methods excluding p-card. 2. On pg. 6, 2.1.3 the RFP defines eligibility. However, on pg. 14, 11.0 COOPERATIVE PURCHASE, the eligibility requirements are much broader than as stipulated on 2.1.3. Please clarify the scope of eligible entities. 3. Is the County having discussions with other political subdivisions that may join the consortium?
Response: Yes, the County will consider fully integrated payables solutions. We do not currently have the non PCard expenditures readily available at this time (this would have to be requested by our AP department and could take a week or so to get that figure)The County may allow other counties to join us or on their own. This includes Richland County and possibly some other localities nearby.